EXECUTIVE ASSISTANT TO CEO: Location – Cluj Napoca

CLOSED

Psihoselect performs the recruitment process for a partner company specialized in information technology and IT services for the following position:

EXECUTIVE ASSISTANT TO CEO 

Location – Cluj Napoca

Looking for an experienced, results-driven Executive Assistant with a demonstrated standard of excellence, to support the CEO and liaise with the other board and team members. The right candidate will have a strong bias for action and the ability to think proactively and strategically. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative.

Responsibilities:

• Supports the CEO with daily duties and completes a broad variety of administrative and financial tasks that include managing a calendar of appointments, both personal and professional, expense and cashflow reports and primary accounting paperwork;
• Manages accounts payable and receivable, maintains relationship with the banks, accounting firms and related partners; assists in potential audits for both Romanian and US company;
• Manages payroll, HR, including on-boarding and training new members; maintains relationship with law firms, reviews business contracts and advises on potential updates; also in charge of company’s internal regulations;
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response;
• Plans, coordinates and ensures the CEO’s schedule is followed and respected. Creates win-win situations for direct access to the CEO’s time and office;
• Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately;
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures;
• Serves customers by providing product and service information, resolving product and service problems;
• Provides assistance as needed to front desk operations such as answering phones, accepting package and other deliveries, lunchtime relief, office supplies, greeting and signing in visitors or guests;
• Manages any special projects, tasks or responsibilities as assigned.

Requirements:

• Strong pulse of the tech industry and an interest in business management;
• Uphold strict level of confidentiality;
• Driving license with at least two years of experience;
• Desire to constantly improve personal skills;
• Ability to work under pressure and tight deadlines;
• Open minded and proactive in resolving situations and hardworking;
• Strong interpersonal skills and the ability to build relationships with business partners;
• Advanced understanding of Microsoft Suite, Google Apps and expense management;
• Above the average computer typing skills, at least 60 words typed per minute;
• Bachelor’s degree or equivalent experience with an active interest towards business management and technology;
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
• 3+ years providing support for upper-level management in a related organization (i.e. technology, marketing, management, commerce, manufacturing) and 2+ years supporting C-level executives or equivalent;
• Excellent, close to native, English and Romanian;
• Knowledge of other languages (such as German, French or Spanish) and international customs is an asset;
• Willing to travel occasionally.

Accountability:

• Reports directly to the CEO;
• Works directly with the Board of Directors;
• Works directly with the recruiting companies;
• Works directly with the accounting companies;
• Works directly with the law firms.

Psihoselect Team

E-mail: recrutare@psihoselect.ro

Mobile: 0746 188 012