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  • EXECUTIVE ASSISTANT TO CEO: Location – Cluj Napoca

Closed job

EXECUTIVE ASSISTANT TO CEO: Location – Cluj Napoca

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executive-assistant- to- CEO-cluj-napoca
(closed job)

CLOSED

Psihoselect performs the recruitment process for a partner company specialized in information technology and IT services for the following position:

EXECUTIVE ASSISTANT TO CEO 

Location – Cluj Napoca

 

Looking for an experienced, results-driven Executive Assistant with a demonstrated standard of excellence, to support the CEO and liaise with the other board and team members. The right candidate will have a strong bias for action and the ability to think proactively and strategically. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative.

Responsibilities:

  • Supports the CEO with daily duties and completes a broad variety of administrative and financial tasks that include managing a calendar of appointments, both personal and professional, expense and cashflow reports and primary accounting paperwork;
  • Manages accounts payable and receivable, maintains relationship with the banks, accounting firms and related partners; assists in potential audits for both Romanian and US company;
  • Manages payroll, HR, including on-boarding and training new members; maintains relationship with law firms, reviews business contracts and advises on potential updates; also in charge of company’s internal regulations;
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response;
  • Plans, coordinates and ensures the CEO’s schedule is followed and respected. Creates win-win situations for direct access to the CEO’s time and office;
  • Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately;
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures;
  • Serves customers by providing product and service information, resolving product and service problems;
  • Provides assistance as needed to front desk operations such as answering phones, accepting package and other deliveries, lunchtime relief, office supplies, greeting and signing in visitors or guests;
  • Manages any special projects, tasks or responsibilities as assigned.

 

Requirements:

  • Strong pulse of the tech industry and an interest in business management;
  • Uphold strict level of confidentiality;
  • Driving license with at least two years of experience;
  • Desire to constantly improve personal skills;
  • Ability to work under pressure and tight deadlines;
  • Open minded and proactive in resolving situations and hardworking;
  • Strong interpersonal skills and the ability to build relationships with business partners;
  • Advanced understanding of Microsoft Suite, Google Apps and expense management;
  • Above the average computer typing skills, at least 60 words typed per minute;
  • Bachelor’s degree or equivalent experience with an active interest towards business management and technology;
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
  • 3+ years providing support for upper-level management in a related organization (i.e. technology, marketing, management, commerce, manufacturing) and 2+ years supporting C-level executives or equivalent;
  • Excellent, close to native, English and Romanian;
  • Knowledge of other languages (such as German, French or Spanish) and international customs is an asset;
  • Willing to travel occasionally.

 

Accountability:

  • Reports directly to the CEO;
  • Works directly with the Board of Directors;
  • Works directly with the recruiting companies;
  • Works directly with the accounting companies;
  • Works directly with the law firms.

 

Psihoselect Team

E-mail: recrutare@psihoselect.ro

Mobile: 0746 188 012

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