EXECUTIVE ASSISTANT TO CEO: Location – Cluj Napoca
(closed job)
CLOSED
Psihoselect performs the recruitment process for a partner company specialized in information technology and IT services for the following position:
EXECUTIVE ASSISTANT TO CEO
Location – Cluj Napoca
Looking for an experienced, results-driven Executive Assistant with a demonstrated standard of excellence, to support the CEO and liaise with the other board and team members. The right candidate will have a strong bias for action and the ability to think proactively and strategically. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative.
Responsibilities:
- Supports the CEO with daily duties and completes a broad variety of administrative and financial tasks that include managing a calendar of appointments, both personal and professional, expense and cashflow reports and primary accounting paperwork;
- Manages accounts payable and receivable, maintains relationship with the banks, accounting firms and related partners; assists in potential audits for both Romanian and US company;
- Manages payroll, HR, including on-boarding and training new members; maintains relationship with law firms, reviews business contracts and advises on potential updates; also in charge of company’s internal regulations;
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response;
- Plans, coordinates and ensures the CEO’s schedule is followed and respected. Creates win-win situations for direct access to the CEO’s time and office;
- Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately;
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures;
- Serves customers by providing product and service information, resolving product and service problems;
- Provides assistance as needed to front desk operations such as answering phones, accepting package and other deliveries, lunchtime relief, office supplies, greeting and signing in visitors or guests;
- Manages any special projects, tasks or responsibilities as assigned.
Requirements:
- Strong pulse of the tech industry and an interest in business management;
- Uphold strict level of confidentiality;
- Driving license with at least two years of experience;
- Desire to constantly improve personal skills;
- Ability to work under pressure and tight deadlines;
- Open minded and proactive in resolving situations and hardworking;
- Strong interpersonal skills and the ability to build relationships with business partners;
- Advanced understanding of Microsoft Suite, Google Apps and expense management;
- Above the average computer typing skills, at least 60 words typed per minute;
- Bachelor’s degree or equivalent experience with an active interest towards business management and technology;
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
- 3+ years providing support for upper-level management in a related organization (i.e. technology, marketing, management, commerce, manufacturing) and 2+ years supporting C-level executives or equivalent;
- Excellent, close to native, English and Romanian;
- Knowledge of other languages (such as German, French or Spanish) and international customs is an asset;
- Willing to travel occasionally.
Accountability:
- Reports directly to the CEO;
- Works directly with the Board of Directors;
- Works directly with the recruiting companies;
- Works directly with the accounting companies;
- Works directly with the law firms.
Psihoselect Team
E-mail: recrutare@psihoselect.ro
Mobile: 0746 188 012