ECONOMIC & ADMINISTRATIVE ASSISTANT – LOCATION: CLUJ-NAPOCA
(pozitie inchisa)
Psihoselect performs the recruitment process for a partner company specialized in sales and distribution of food products, for the following position:
ECONOMIC & ADMINISTRATIVE ASSISTANT
LOCATION: CLUJ-NAPOCA, ROMANIA
Role: The Economic & Administrative Assistant is responsible for providing support to our managers and employees, assisting with daily office needs and managing our company’s general administrative activities. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention to detail. The candidate should also have experience of working in an office environment, performing administrative tasks and providing support to coworkers.
Essential Functions:
- Performing day-to-day administrative tasks such as managing information files and processing paperwork;
- Preparing tracking and updating the due date (supervising the In / Out payment terms);
- Maintaining accurate records and databases related to economic indicators, financial transactions, and administrative activities;
- Preparing and organizing documents, reports, and correspondence for internal and external distribution;
- Tracking electronic, physical evidence of documents (invoices, settlements, etc.);
- Tracking payments to internal and external stakeholders;
- Entering payments into the BT platform;
- Updating and recording stocks in the online system;
- Preparing invoices in ERP;
- Keeping track of document flow management, operated in the ERP system;
- Introduction clients, suppliers, and new products into the ERP system;
- Analyzing information and evaluating results in order to choose the best solution and solve problems efficiently;
- Providing administrative support to other departments;
- Physical and electronic archiving of received/issued documents;
- Tracking of electronic / physical records of documents (invoices, statements, etc.);
Qualifications, Knowledge, Skills and Abilities required:
- Minimum 2 years relevant working experience in similar roles;
- Bachelor’s degree in a relevant field;
- English – conversational level;
- Good written and verbal communication skills;
- Strong time-management skills and multitasking ability;
- Aptitude for learning new software and systems;
- Experience in managing budgets and expenses;
- Knowing basic accounting concepts;
- Excellent organizational skills, with the ability to follow procedures in an accurate and timely manner;
- Ability to work independently and proactively and pursue areas of work with limited supervision;
- The ability to deal with and prioritize a range of ongoing tasks at the same time;
- Proficiency using ERP tools, Microsoft Office Programs, proficiency in Excel and other relevant database programs.
HR PROJECT MANAGER
0755-041 440
raluca.vatamanescu@psihoselect.ro